#1: Project Prioritization and Management should be read up in the Portfolio approach It is not as complex as you'd think, and it would serve as a good way to clarify priorities for each member of your leadership team so that everyone understands their place. Have a facilitator skilled in business planning and management processes assist you in designing a methodology that will be absorbable and utilized in your organization. To ensure that you have a prioritization process, one must have an effective facilitator that involves:
In The form of metrics and results (which may include financial objectives, people objectives, risk objectives, etc) Executive decision-making on primary outputs should be performed.
The universe of initiatives and projects must be prioritized through cataloguing together with their costs and benefits as related to the organizational objectives.
Using the criteria of Impact to objectives, Executive judgement, Resources Available ( capacity and capital), and the Leader's Agenda should reach the consensus on the order of priority of initiatives and projects.
The nuances and dynamics of the interdependent teams with conflicting objectives must be understand. Making trade-offs and essentially "playing favourites" between departments and stakeholders must be involved to this. The risk in confusing and disenfranchising people unnecessarily can be avoided if your leader has no fear to face this. Transparency and clarity of expectations is best in these situations. This can also be done through the help of facilitation.
As the nuances and intricacies of the business change month over month, one must monitor the Project Portfolio Health, and re-prioritization of initiatives.
# 2: Put leaders (not Project Managers) with proven track records on change implementation in charge of your PMO. For them to become more effective facilitators of change, they must create a direct influence on Project Managers to stretch beyond what was taught to them in their PM certification courses. Human and organizational dynamics that take place, and the most effective ways to facilitate decision-making when project plans are going awry is the key to teach them.
Effective management requires leadership to ensure the organization is working on the right things at the right times. Use prioritization, project management and change management effectively to increase the success rate of projects in your organization. As badly as you'd like to believe otherwise, it isn't as hard as you think.
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Mary Legakis is The Management Coach - the only coach focused exclusively on helping ambitious managers and aspiring executives raise their game and get to the corner office faster. For more information, please visit her website- http://www.managementcoach.ca
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